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In order to apply for a position with Guillevin International Co., please fill out this form and attach your resume.

Back office administration (0432)

Location Port Coquitlam
1585 Broadway Street - Unit 111
Port Coquitlam, BC
V3C 2M7
Status Permanent - Part Time
Description

Guillevin International ranks among Canada's largest distributors of electrical material. It is also a major distributor of safety products and equipment as well as industrial supplies. Its knowledgeable employees working in more than 100 Profit Centres in key locations across Canada ensure Guillevin's success by distributing a wide variety of products from selected world-class manufacturers. We are currently looking for a Back Office Clerk to join our team.

The Back Office Clerk is responsible for certain administrative tasks. The individual should be highly flexible and adaptable with strong organization and time management skills. The tasks must be accomplished promptly and efficiently.

 Responsibilities:

  • Greet customer on the phone and in person in a friendly and professional manner
  • Take and pass on messages promptly and accurately
  • Open mail daily, sort and distribute to appropriate personnel 
  • Match vendor invoices to Purchase Orders and ensure vendors have shipped and billed correctly. 
  • Process paperwork from counter and warehouse for invoicing;
  • Prepare and process A/P batches (purchases and expenses) and freight claims
  • Process customer billings daily
  • Manage and secure counter cash and counter cash sales documents according to company procedures;
  • Balance Petty Cash and ensure beginning and end of day procedures are completed on computer system.
  • Ensure all transactions are entered accurately and promptly
  • Keep paperwork and related records in good order; high level of accuracy
  • Complete all office processes including computer functions and supplier accounts promptly and effectively;
  • Maintain the technical knowledge up-to-date on various product lines and broaden system knowledge.
  • Perform other related duties
Qualifications: 
  • Grade 12 minimum
  • Ideally 1-2 years of related experience
  • Be a team player, adaptable, energetic with a positive professional attitude
  • Enjoy working with the public
  • Be proactive and self-motivated towards improving the productivity in your area of responsibility 
  • Able to work unsupervised while keeping the accounts payable and billings current and cash balanced
  • Strong written, communication and people skills; initiative
  • Good knowledge of Microsoft Office, an asset
  • Strong ability and desire to develop and grow skills

Permanent part-time position - approximately 20 hours per week in a five (5) person office/sales environment.

 

Guillevin offers exciting and challenging careers as well as a competitive Benefits Program.

Guillevin ensures equality in the recruitment and selection process by making employment decisions based on qualifications, relevant experience, knowledge and capability, demonstrated skills and accomplishments.

We thank all applicants for their interest, however, only those under consideration will be contacted.

The masculine gender is only used to simplify the text.

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